IT
Tips – April 2015
The April showers have begun! No foolin’.
What’s Inside:
Tech Section
·
Outlook Tips!
o
Keep a Draft After Sending (email template)
o
Recover Deleted Items
o
Quickly Move an Email to a Folder
·
Kudos
o
Thanks, Kathleen!
o
Thanks, Tom!
Outlook
Tips!
Oh, Outlook, what would we do
without you?
Ohh! Oh! Pick me! I know the answer:
we wouldn’t email, keep track of appointments or know how to contact people.
Outlook is important to us here
at IMC.
Recognizing that Outlook is a knight
in shining armor for most of us, this month’s IT Tip is jam-packed with nifty Outlook
tricks!
It is possible to keep a draft email after sending it (like
an email template)!
You can have your email and eat
it too! Wait, that’s not right…
If you have an email that you
send frequently, you can keep it in your drafts like a template! That’s right!
You can hang onto an email draft even after sending it!
This is accomplished by using
the forward function on the desired email draft. I know, it sounds weird to
forward an email that hasn’t yet been sent (a draft); to be honest, I didn’t
believe it until I saw it in action.
It’s an awfully easy trick too.
First, create the draft that you
wish to make into a template.
Now you can close the draft (be
sure to save!) and head over to your drafts folder (it’s located either in your
favorites list or at the bottom of your folder list).
Select the draft and click the Forward
button. Outlook will create a copy of the draft (thus leaving the original as a
sort-of template)!
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| ShamWOW that's amazing! |
I tried to do this but I don’t have a forward button in my drafts…
We can fix that. I wouldn’t have
pretended to be you asking me that question if I didn’t have a solution. That
would be cruel.
Microsoft introduced a new
feature in Outlook 2013 that allows you to compose an email in the reading pane.
This feature must be disabled for the Forward button to appear in the Drafts folder
in Outlook 2013.
To enable the forwarding of
drafts in Outlook 2013, follow these steps:
Click “File” and then “Options”.
Click on “Mail”.
Scroll down to “Replies and
forwards” and check the box next to “Open
replies and forwards in a new window”.
Click OK and you will be able to
forward your drafts!
A couple things to note:
1. Do
not forget to read your template over before sending. You wouldn’t want to
email Joe a message saying “Hello Bob!”
2. This
shouldn’t be used for all of your emails. Overusing templates can take away
from the personability of your communications.
I emptied my Deleted Items folder and
I lost something important!!
Sucks to be you!
Kidding. I would never be so rude…
In the past,
email recovery had to be done via webmail due to limitations in Outlook 2007.
Now that many of us are using Outlook 2010 or above, this can be done from
within Outlook!!
Some of you are thinking, “Keith,
you jerk, I’m still using Outlook 2007!” Do not fret. Your time will come soon,
I promise. Also, I’m not a jerk, jerk.
It’s easy to recover messages that
you’ve emptied from your Deleted Items. Just keep in mind that you can only go back 14 days. After 14
days of being emptied, Outlook deleted items are gone forever like the One Ring
in the pit of Mordor (Boom! That’s a Lord of the Rings reference!).
Here is how you can recover that mistakenly purged email:
Right click on your deleted
items folder and click “Recover Deleted Items…”
Find the email in the list. You
can click the column headings to sort by “Subject”, “Deleted On” etc… Once you
find the message, click it. Then be sure you have “Restore Selected Items” chosen
(this is the default) and click OK.
The email will now go back into
your Deleted Items folder!
Is there a fast way to move an email to a sub-folder?
Guess what?! The answer is yes.
There is a handy-dandy keyboard
shortcut that allows you to quickly move an email to another Outlook folder. Hooray
for organization!
Here is the quick and dirty tip
for filing those email messages into folders:
First, click on the message that
you wish to move.
Now press Ctrl + Shift + V on
your keyboard.
Select the folder into which
your message should go and click OK.
The email will now be moved to
the specified folder!
Kudos!
Thank you, Kathleen!
A big thanks to Kathleen Osiecki
for the email draft tip (email template). I didn’t believe it was possible and
she not only proved me wrong, but she gave me a great IT Tip idea!
Thank you, Tom!
Another gush of gratitude is due
to our very own Tom Haskins-Vaughan! This handsome devil showed me the keyboard
shortcut for moving email!
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| Blue Steel. (Makeup by Modiface is pretty neat) |
Have a great month, everyone!
-Keith
Please
don’t hesitate to shoot me an email if you have a something that you think will
make a good tip. You’ll get credit on the blog for your contribution and I
might give you a high-five
1 comment:
Nice makeup and great tips.
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