It Tips – January 2012

It Tips – January

Happy New Year!!

I hope everyone had a wonderful holiday season and a lively New Year celebration.

What’s Inside:

Tech Section 

·         Kyocera Printer Tips

·         Web Browser Shortcuts

Kyocera Printer Tips

For the meat and potatoes of this month’s tip I have some well deserved nourishment for our wonderful home office users. You guessed it: we’re going to talk about the shiny new printers that I know everyone absolutely adores.

Private Printing

Are you hesitant to print confidential documents on the Kyocera due to a fear of prying eyes? Are you simply embarrassed to print out the receipt for your new Dungeons & Dragons dungeon master book? The latter may not apply to everyone…

Alas, I have a solution (why else would I bring it up?). Our lovely new printers have a “private print” feature. This feature allows you to have your print job wait for you to be physically present at the printer. You password-protect the print job, head over to the printer, select your job, enter the password and the printer spits it out!

First, print the document from your desired application (Word, Excel etc…). You will see this screen:

The selected printer should be the “Kyocera TASKalfa 250ci”. Click the properties button on the top right.

Select the “Job” tab and you will see the screen below. Next we’re going to check the “Job storage (e-MPS)” box:

From here you select the “private print” radio button. The “Access code” is the password you will use to retrieve your print. Enter your desired access code and click OK.

Click OK again to send your print job to the printer. Now you will walk to the printer and log in.

  Press the “Document Box” button on the left side of the printer console.

Now, tap the “Job Box” tab at the bottom of the screen, tap “Private Print/Stored Job” and tap “Open”.

You will now see all of the users that currently have pending private print jobs. You need not worry; no one else can start your job without the password you created earlier. Tap your username and click “Open”.

Tap your job to check it and click print.

You will now be prompted for your password. Enter the password and click print.

Finally, you will be asked to select your desired number of copies. Choose your amount and tap “Start Print”.

You’re done! The printer will now print your document and no one will be the wiser. J

Priority Override

You’re late for a meeting and have one simple document to print before you can bolt to the conference room. Your cursor darts across the monitor to which your eyes are adamantly affixed. You click “print” and scamper to the printer. “Egad, there is a 200 page document printing!” you hastily think to yourself. Not to worry, you read this month’s IT Tip containing this paradoxical introduction. You know how to use the “Priority Override” feature to get your document out quickly without waiting for the 200 page job to finish.

While standing in front of the printer that seems to be endlessly churning out prints, enter your account ID and log in.

Press the Status/Job Cancel button on the left side of the printer console.

Select your job and tap “Priority Override”.

Your print job will now take top priority, temporarily pause the preexisting job and spit out your document. Grab your print and hurry down to your meeting! J

Web Browser Shortcuts

I’m far too considerate to completely leave our wonderful field staff out of the first tip of 2012. Below are a couple web browser keyboard shortcuts that apply to everyone!

Alt + Arrow Keys

When researching the internet it can become a bit tedious clicking the back and forward arrows. The Alt + arrow key shortcut allows you to quickly go back and forth through visited pages without your hands leaving the keyboard. Simply hold the Alt key and press the left or right arrow key on your keyboard. The left key will send you to your last visited location and the right key will take you forward (note: forward only works if you’ve used the back function previously).

F5 to Refresh

Simply tapping the F5 key at the top of your keyboard will refresh your currently selected webpage. This can be useful when you think content on the page may have changed. The keyboard shortcut will also allow you to avoid reaching for the mouse to click the refresh button on your browser.

Have a great month, everyone!

-Keith

Would you like YOUR question featured in a future IT Tip? The glory could be all yours! Simply email me a question and the answer could be on the blog next month!